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Office Cleaning Checklist

Creating an Office Cleaning Checklist

All commercial cleaning companies and janitorial companies should follow a detailed office cleaning checklist. A checklist will help organize the daily, weekly, monthly, and yearly duties required to keep an office looking it's best.

Every building is unique and every office within that building is unique. Each client will require a cleaning service tailored to their specific business and building needs. The first step to achieving a quality cleaning service is to properly organize the scope of work. Experience of the janitorial company plays a major role in how detailed the cleaning checklist will be.

We have published our cleaning checklist so that everyone knows what work we do. Compare our office cleaning checklist with other Edmonton janitorial companies and you will quickly see that Simpurgo is the best cleaning company in Edmonton.

Creating an office cleaning checklist begins with breaking down the office space into sections, such as;
Private Offices

  • Boardrooms and Meeting
  • Rooms
  • Lunchrooms
  • Restrooms
  • File Rooms
  • Entrances
  • Cubicles
  • Reception Area

Each of these areas will have their own duties and schedule. An experienced janitorial company will be able to identify the general duties. Collaboration with the client will help identify any specific requirements, such as;

  • Dirty dishes in private offices
  • Recycling/shredding protocol for sensitive documents
  • Coffee area replenishment
  • Plant watering
  • Sensitive surfaces or secured areas
  • Increase frequency of some areas

Having a janitorial company who you can communicate and collaborate with will help create a strong scope of work to be identified within the checklist.

Once the key tasks of each area are laid out, it’s important to then concentrate on office hygiene. Each of the areas will have certain touch points, which will need special attention to reduce the risk of transferring germs around the workplace. Areas such as; keyboards, telephones, door handles, copiers, water coolers and restrooms will need to have a strict schedule to minimize risks.

The other key factor is indicating how these touch points will be managed. There are 2 protocols which are used: disinfecting and sanitizing. Both are useful, but some areas will need one and not the other. Learn more about the difference between sanitizing vs disinfecting

The last component of any successful office cleaning checklist is the frequency of services in each area. Laying out a strong schedule will be the difference between a great office cleaning service and a not so great service.

Experience and awareness of each area will help clarify what is needed daily and what can be moved to monthly, quarterly or yearly. Costs also play a major role in scheduling and must be calculated while initially quoting the office cleaning. Frequency of the office cleaning duties is where most janitorial companies cut corners. It’s usually a direct relation to under bidding a contract or lack of experience.

Simpurgo Building Maintenance is a company who holds itself to the highest standards of quality and consistency. Another way we guarantee our services is through quality assurance. Having an area for inspection scoring added into the checklist helps us monitor the quality of service our clients receive.

Feel free to download our office cleaning checklist. Want an excel file? Email us at info@simpurgo.com

Looking for a new janitorial company? Compare our office cleaning services to your current providers by requesting an office cleaning quote today

Hygiene Cleanliness

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360° Hygiene Cleanliness

This post is based on a question from a client: "When and where should the janitorial staff be disinfecting?" 

We have all been hearing recent claims that hand sanitizing is causing more harm than good because it is killing all germs, including the healthy ones. Because our bodies create good bacteria to fight the bad, I must agree with these claims. There are times when a quick hand sanitizing is needed and recommended, but shouldn't be used religiously. Of course, the same can't be said about public contact points like door handles, elevator buttons, telephones, and … the list goes on. Ninety-nine percent of the germs on these public access areas are not yours, and even the good germs are not germs created by your body so they do you no good at all.

Going above and beyond is our daily goal at Simpurgo. To reach this goal, we look at every aspect of our cleaning service. An important area, which most other companies do not fully concentrate on, is hygiene. Hygiene refers to conditions and practices that help maintain health and prevent the spread of diseases and germs.

Education and proper quality assurance play a large role in this fundamental task. To properly execute a hygiene cleaning program, staff must first be trained on the importance of protecting themselves and the public.

Disinfecting vs Sanitizing

It always amazes me when we begin training new hires who have been trained by other janitorial companies. Besides the obvious techniques and best practices they were never taught, they also were never taught the difference between disinfecting and sanitizing. For one to complete a task to the best of his/her ability they first must know the differences between the two, and understand the best practice techniques and rules.
Disinfecting is the highest grade of cleansing in the janitorial industry (sterilization is not for general commercial cleaning). The process takes 5 minutes or more, depending upon the disinfectant used and the area size. Although this process is ideal for contact surfaces in public areas, it's not practical for every area. Proper disinfecting involves pre-spraying a surface with disinfectant, allowing it to penetrate for no less than 5 minutes, and then removing.

Here at Simpurgo, we use a hydrogen peroxide based disinfectant made in Canada by Avmor. Read more about our Green Products here.

Sanitizing is a step down from disinfecting. The purpose of sanitizing is to reduce microorganisms, but the process will not destroy them. In most cases, the same product is used for both disinfecting and sanitizing. The difference is the degree of dilution and the overall contact time. Where disinfecting is a longer process, sanitizing is instant. Applying a disinfectant to a cloth and wiping a surface - that’s really all there is to sanitizing.

Where to Disinfect?

Let’s be honest, disinfecting is neither needed nor is it a practical for most surfaces in a building. The areas that require disinfecting are those areas where bodily fluids are found (restrooms, change rooms, hospitals, and clinics to name a few). These are all highly sensitive areas which require daily disinfecting to ensure the potential of transference of diseases is minimized as much as possible.

What about main contact points in public areas? This includes door handles, railings, elevator buttons, light switches, keyboards, telephones, and such. These are just as important! The issue then arises, how can we efficiently increase hygiene cleanliness on areas such as a door handle in an office or a hand railing in a shopping mall or around electrical components like keyboards and telephones? The answer … Technology!

Silver Nanoparticles

Here at Simpurgo we understand the sensitivity of high traffic contact points and agree they need more than just a simple wipe with a disinfectant cleanser; these areas need more than sanitizing! So we take it to a new level. Since we want the same hygiene cleanliness as disinfecting but cannot achieve this through standard disinfecting procedures, we use a process called Nano Silver technology. Yes, you read correctly Silver!

Silver is a natural disinfectant mineral. It serves many, many purposes, and a few smart companies have applied this new technology to the cleaning industry. Nano Silver is the process by which silver nanoparticles are embedded within microfiber. These nanoparticles are fast-acting, kill 99.9% of germs on contact, and prevent bacteria growth. We suggest that everyone substitute your standard microfiber cloth when sanitizing to increase hygiene cleanliness.

Hygiene Quality Assurance

Okay great! You are now educated and have implemented a new hygiene cleanliness program. But the big question you must ask yourself now is: How do I know things are properly disinfected and/or sanitized by my cleaners?

Hygiene cleanliness plays a major role, but it's also the most difficult to inspect since it can rarely be seen. Quality assurance comes down to proper supervision and simple trust. Implementing hygiene programs which are practical for your cleaners will make it more appealing, with fewer using shortcuts. Using color coded clothes and properly labelled application bottles will allow a supervisor to easily assess if an employee is using your upgraded and improved cleaning procedures.

commercial cleaning color code for safe cleaning
WHISM labeling for janitorial bottles for safe cleaning

Winter Cleaning Commercial Buildings

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Winter cleaning commercial buildings in Edmonton, Calgary and Vancouver 2016

There's a mad rush to switch over to winter tires, with some shops in Edmonton booking over a month out. Perhaps its the farmer's almanac suggesting a lot of snow this winter, or maybe more and more people are simply coming to understand the benefits of being prepared. This same attention to detail also applies to commercial cleaning. Whether you are an owner or a tenant, being prepared for winter cleaning will help maintain a professional image while simultaneously protecting your investment. Just as winter tires can help prevent an accident, a proper maintenance plan for a building can help prevent costly repairs.

Matthew Roselle from Simpurgo Building Maintenance has provided some tips on what you can do to "winterize" your commercial space:

FLOOR CLEANING

Flooring in high traffic areas take a lot of abuse in the winter and are one of the first things a customer sees when entering a space. Whether the flooring is tiles with grout, sealed concrete, wood or carpet, the durability will eventually start showing wear if not maintained.


Salting your exterior is a must during our cold, icy snowy winters. But this salt wreaks havoc once it enters through the front door, inevitably it will come in truck loads on a busy cold Alberta day. Having the proper cleaning program in place will not only promptly clean the areas but prevent long term damage to your floor. Long term maintenance depends on the type of flooring installed (see detailed list here).

BULB REPLACING

It comes as no surprise…we lack natural light during winter months. It’s all the more reason to have a frequent bulb replacement program in place. Ideally, this is simply included in your daily cleaning program. This is a small task which randomly occurs but during the decrease of natural light and increase of slippery floors, the possibility of slips and falls raises. Ensuring your building is well lit will help with staff and customer morale as well as preventing any avoidable accidents.

FURNACE CLEANING

Most of us are just starting to turn on the heat. Our furnaces and ducts have been sitting for several months collecting dust, pollen and possibly mold spores and now we need the heat. Investing in a duct cleaning will ensure everything is properly cleaned prior to igniting and spreading the air around your building. Investing in high-efficiency filters and implementing a replacement schedule will reduce the amount of visible dust the air will carry through the ducts.

HYGIENE CLEANING

Outside of maintaining materials and objects, it’s just as important to protect your staff, tenants, customers, and visitors. Hygiene plummets during the winter months and we see it all too often with the amount of colds and flus people catch. Sick days are not only hard on the people who are sick but also on the companies they work for and costly.

Disinfecting and sanitizing is a preventative measure which should be at the top of every scope of work to “prevent” sickness and reduce the possibility of transferring harmful bacteria. Knowing the difference between disinfecting and sanitizing is the first step to knowing how to properly reduce risks.

ELEVATORS & ESCALATORS CLEANING

This small area attracts a heavy amount of snow, salt, gravel and all other sorts of debris. Outside of the general daily cleaning requirements, a big problem area during the winter months are the door tracks. Elevators are made rugged, but doors are very sensitive. Large quantities of gravel can send the door off alignment, possibly shutting down an elevator and leading to a hefty repair bill. This also applies to the foot grates on an escalator. Preventative cleaning will ensure the doors can move freely and securely.

CLEANING FREQUENCY

Increased cleaning frequency of high traffic areas should be adjusted by weather conditions. During winter months foyers should be increased from every 2 hours to every hour. Smaller offices with weekend cleaning only should add a Wednesday visit to help increase cleanliness throughout the week.

QUALITY RESULTS

Rate your cleaning costs based on the protection it offers your investment, cleanliness to retain tenants, hygiene to protect staff, safety for your customers and longevity of your building. All the above should work in unison as a total package. For a more detailed guide on winter maintenance tips view link below:

Cleaning Services Protect Assets

Educational cleaning edmonton and calgary, alberta building maintenance services

Hire a professional cleaning service company to protect your main assets.


 

The assets of your company are both tangible and intangible. The building and its contents are assets. Every person who works in or visits your place of business is an asset, or may become one at some time in the future.

Protect Your People Assets with Cleaning Services

Engaging in a quality building cleaning service may not be the first thing that comes to mind when thinking about protecting the assets of your company. But it is one of the more important investments you make.

Let’s look at some of the ways good housekeeping and cleanliness practices in the office protect your people assets:

  • Good Housekeeping reduces the risk of slipping, tripping, and falling(STF). STFs are considered some of the most common yet easily preventable, causes of workplace injuries. STF injuries cost industries billions of dollars each year in lost productivity and lawsuits.
  • Proper storage and placement of equipment and materials reduces the likelihood of injury from falling objects.
  • Cleanliness decreases fire hazards and risk of exposure to hazardous substances.
  • Good housekeeping and cleanliness protect people by reducing risk of exposure to illness.

Sick days are another portion of the multi billion dollar expense to industries; businesses lose approximately 54 percent productivity each year due to illness.

Daily disinfecting of surfaces, vacuuming, washing and sanitizing floors, bathrooms, and kitchens areas minimize the spread of germs.

  • Daily disinfecting of surfaces, vacuuming, washing and sanitizing floors, bathrooms, and kitchens areas minimize the spread of germs.
  • Skilled cleaning service providers use the most effective, eco-friendly products and equipment to clean and disinfect the most frequently used areas of the office.

A third important benefit of a clean workplace how it effects the mental health of employees and visitors.

  • Researchers have documents that people are more productive and take more pride in their work when their environment is clean and maintained in an orderly, safe condition.
  • Employees tend to feel more energized, motivated, and satisfied when working in a clean environment.

Protect Your Physical Assets with Cleaning Services

Regular building maintenance services protect the physical assets of your company.

  • Regular cleaning (and repairs) of building equipment can extend the lifespan of that equipment and the facility.
  • A well-maintained, clean building is far more likely to attract business and occupancy.

Protect Your Brand with Cleaning Services

Choosing a qualified, exceptional janitorial service company helps protect your brand.

Current and future clients (and employees) are influenced by the images presented by the workplace/office environment. A successful business is more likely to be represented by the clean, safe, and well-organized state of its offices and work spaces. Cleanliness can inspire confidence; dirt and messiness can cause both employees and clients to doubt the stability and ability of a company.

Your building maintenance program should be doing its utmost to ensure that the work environment is clean, healthy, and presentable always. commercial cleaning providers like Simpurgo are committed to helping you protect the tangible and intangible assets of your company, everyday.

A final note although much of the responsibility for daily cleaning may fall to the cleaning service team, a wise building maintenance company creates a culture of good housekeeping, cleaning, and safety practices with its employees, too.


Visit our services page to see how we can help protect your assets:

Commercial Cleaning Services